Emailing large files may not be possible through a standard file attachment. One way to bypass the file size limit of your email provider is to send the big file as a link that the recipient can download from the cloud. Google Drive and Gmail are the perfect duo for this.
Sending large files (up to 10 GB in size) through Gmail via Google Drive is as easy as uploading the file to your Google Drive account and then sending it as a shared URL. The process is similar, but not exactly the same as sending a regular file attachment in Gmail.
These directions apply to Gmail on computers, phones, and tablets. However, the process looks different on mobile devices, so take note of which set of instructions you're following.
There are other ways to email large files if you don't use Gmail or Google Drive. Cloud storage services and online backup services that support file sharing usually let you send large files. There are also P2P file-sharing techniques that don't have a file size cap.
How to Send Large Files Through Gmail Using Google Drive
There are two ways to use Google Drive to email big files. If you uploaded the file to Google Drive, select it while you're composing the email. Or, if the file is on your computer, upload it to Google Drive and send it all in one motion.
When composing the email from the Gmail website, select the Google Drive icon from the bottom toolbar.
At this point, you can send the large file by choosing it from your Google Drive account (if it's uploaded there) or upload it now.
To upload the file right now, select the Upload tab and choose Select files from your device. If you're choosing a file that's stored in your Google Drive account, find it in one of the other tabs: My Drive, Shared With Me, or Recent.
You can upload more than one file at once by selecting all the files at the same time. Or, after you upload the first file, select Add more files to choose others to send.
Select Upload or Insert if you're selecting existing files.
Send Large Files From an Android Device
Use these steps to send large files via Gmail on your Android device:
When composing the email, select the attachment icon (the paperclip), and select Insert from Drive.
Browse or search for the file you want to send through Gmail from Google Drive.
Choose Select. Repeat the first two steps to add more files.
Finish composing the email if you need to, then select Send.
If you're using the Gmail app on an iOS device, do this:
These steps apply to the Gmail app for iOS devices, not the built-in email client called Mail. The process for attaching files in the iPhone Mail app is different.
Open the message you're replying to or forwarding, or start a new one, and then tap the paperclip or attachment icon at the top of the screen.
Scroll down to the Drive section and select the file you want to send via Gmail. Tap the arrow to search and browse for files. Repeat these steps to add more files.
When you're done writing the email, use the send button to email the large file via Google Drive.
How to Share File Access on Your Computer
If the file you're sending has share permissions in Google Drive, but the people you're sending it to don't have permission to access the file, you'll be given a few options after you select Send (desktop-only).
Share: Select the first drop-down box next to Share with <#> person to give the recipients view, comment, or edit access.
Turn on link sharing: Link sharing permits view access only and doesn't let the recipients re-share the file.
Don't share: Choosing Don't give access at the bottom of the prompt will send the Google Drive file but won't give the recipients any access. You can always provide an access level later.
How to Share File Access on Your Mobile Device
If you're using the mobile app, you'll see a prompt first. Tap More Options to manage the sharing. You'll see the following options:
Recipients only lets you share the file with the email recipients. They must log in to their Google account to access it. You can give them view, comment, or edit permissions.
Anyone with the link is for giving anyone access, even if they don't have a Google account. You can give them view, comment, or edit permissions.
Continue without sharing shares the file without giving them permissions.
You can send up to 25 MB in attachments. If you have more than one attachment, they can't add up to more than 25 MB. If your file is greater than 25 MB, Gmail automatically adds a Google Drive link in the email instead of including it as an attachment.
Google Drive can be used to share data that is too large to be sent via regular email. You can easily collaborate with others by creating a new folder to hold the files you want to send, and then sharing a link to that new folder.
If you're receiving a “Gmail Full storage” error message, it means that you've reached your storage limit and can no longer send or receive emails. To resolve this issue, you can either delete old emails and attachments to free up space or purchase additional storage from Google.
After you convert from a free trial account to a paid subscription, your account sending limits automatically increase when both of the following are true:
Your domain has cumulatively paid at least USD 100 (or equivalent)
At least 60 days have passed since reaching that payment threshold.
You may see this message if you send an email to a total of more than 500 recipients in a single email and or more than 500 emails sent in a day. When you get this error, you should be able to send emails again within 1 to 24 hours.
Google Drive let you upload files up to the size of 5TB unless and until they're not converted to the Google Docs, Sheets or Slides. Also there is a limit of 50MB file size on documents and presentations that are uploaded to Drive and converted to Docs and Slides, and a limit of 100MB on spreadsheets.
Users who reach the 750 GB limit or upload a file larger than 750 GB can't upload or copy additional files until 24 hours have passed. The maximum file size that users can upload is 5 TB; only the first file that breaks the limit completes uploading.
There are many cloud storage services to which you can upload and then share large files. Some popular cloud storage services include OneDrive, Dropbox, iCloud, and Google Drive. Once your file is stored in the cloud, you can include a link to the document in your email message.
For every single data transfer up to 10GB, you can utilize SendTransfer for free and without limit. With just a few clicks, you can send large files for free and online. SendTransfer let you upload single or multiple documents. There will be no waiting time when downloading and uploading.
Pros: It's easy, free, reliable, and there's no registration required. Smash is secure by design, and for extra peace of mind you can password protect your transfer, too. Cons: 10GB files can take a while to upload even for a high-speed service like Smash.
With Dropbox, you can easily send any large file, including images and video files, to anyone—and the receiver won't need a Dropbox account to access the file. Create a shared link to send any file from your Dropbox account, regardless of size or content, and share the download link via chat, text, or email.
Files created or edited in collaborative content creation apps like Google Docs, Sheets, Slides, Drawings, Forms, Recorder, and Jamboard. Files created or edited after June 1, 2021 count against your quota. Files uploaded or last edited before June 1, 2021 don't count against your quota.
Free up space with Gmail. With the Google One Storage Management Tool, you can review and free up storage space by deleting emails in your trash, spam emails, or emails with large attachments. info Features are subject to availability. The steps may look different depending on your device.
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